| For Solo or Group Practices with Any Corporate Structure |
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Great for Solo Practices.
Even Better for Groups. |
TheraManager is readily customizable for different corporate structures, numbers of clinicians, clinical specialties, billing methods and users’ specific needs. |
| Basic Functionality and Self-pay |
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TheraManager can act as a very simple self-pay program that prints bills, and the statement- of-service for the patient to send to the insurance company, either batch or at the time of service. |
- Posting an appointment is as easy as a double click directly from the Appointments Scheduler, which brings up the Posting Form.
- Posting can be almost instantaneous, since defaults for regular charge and patients discounts are stored in the Program.
- The patient’s prior balance, the amount due this appointment and the new balance are shown so that the Pay-at-the-time amount can be requested and recorded and a statement-of-service and /or bill printed at the Appointments Screen.
- All the statements-of-service for the days or weeks appointments can be printed ahead of time.
- Auto-step allows successive appointments to be posted without closing the posting form and makes the process extremely fast for say monthly posting.
- Multiple CPT Codes for one visit can each be posted with a single click per code. A check list of posted codes is displayed to avoid omissions and duplicates.
- Batch Printing allows for all the statements of service, bills to be printed with a single click in a single batch or by selected Patients.
- There is no references to insurance on self-pay bills.
- Integrated credit card capability is available in the program. See below. Cards accepted can be shown on the bill.
- Easy entry of patients payments. Patient payments can be entered as a lump sum or split between dates of service or family members.
- A Bank deposit slip or list can be printed for everything that has been paid in since the last time that it was printed. This includes checks and cash, whether entered at the Payments Screen or the Posting Form for paid-at-the-time payments.
- Patient Bills are displayed as line item records by patient with outstanding balances and are automatically aged every time they are are printed.
- Friendly or dunning messages are automatically attached to each printed bill based on the aged balances.
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| Insurance Billing is Highly Automated to Save You Time |
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Insurance Organizations
- TheraManager reflects the industry distinction between Insurance Organizations and Plans.
- An Organization is the entity to whom CMS -1500 Forms are sent, from whom Reimbursements for patients may be combined in one payment check, and who use common Provider Numbers and have the same Allowed Amounts for a given provider and with whom the provider are in or out of network.
- TheraManager is a top-down program, so you only need to set up an insurance organization with allowed amounts etc once.
- TheraManager tracks all the information associated with each Organization and Provider, eg allowed amounts for each CPT code and in the case of Medicare by location and participation.
Insurance Plans
- Insurance Plans are associated with specific organizations.
- TheraManager allows you to keep the Plan information either as common to many patients or 'by patient'.
- The stored plan information includes the initial and final copayments with the threshold amount of dollars or visits, when there is a variable copay, annual deductible and maximum that are used for estimated billing.
- Keeps a record of whether a plan is Managed Care as this will determine whether a Patient requires authorizations.
Managed Care
- Authorization Requests can be recorded for Managed Care patients, ie those with managed care Plans.
- Treatment Request Forms can be completed semi-automatically on screen and printed or faxed.
- Authorizations Requests and Authorizations granted can be recorded.
- Usage of Authorizations is tracked automatically and can be viewed at booking.
- Running low or expiring reminders appear on booking Appointments.
- List of patients with running low or expiring authorizations can be viewed.
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| Single & Batch, Paper or Electronic Printing |
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Batch Printing
- Batch printing allows for all the bills, statements-of service and 1500 forms to be printed in one batch or by selected Patients.
- 1500 forms for designated Insurers may be printed electronically into a file for electronic medical billing, but you may still print paper for the others.
- Prints insurance address on the 1500 forms.
- Easy updating from paper 1500 forms to Electronic Submission.
Electronic Submission
- TheraManager can generate electronic claims that can be submitted electronically either directly* to the insurance organization or via a clearing house of your choice in either print-image-format or EDI* format.
*Contact Theramanager support for more information about this feature. |
| Easy to Enter complex Payments. Smart adjustments |
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Patient Payments
- Patient payments are easily entered, including.
- Selecting the patient will select the default bill-payer.
- Clicking on the posted cpt code will select the date-of-service(dos).
- The payment can then be entered against that cpt code and dos.
- Alternatively there is an automated mode that will credit the payment to the lates unpaid cpt codes.
- Split payments eg. between parent and child are also easily accomodated.
Insurance Payments
- Insurance Payments are entered at lightning speed semi-automatically from your EOB.
- The entered checks and cash, including that paid-at-the-time can be printed on a list or deposit slips prior to taking to the bank.
- All deposits are recorded on the Bank Account Screen.
- All Payments can be reviewed and even voided if incorrect
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| Seamless Integration of Credit Card Payments |
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Credit card Payments are fully integrated into the Program making the process of taking credit card payments very quick and easy. |
- Payments may be keyed or swiped, using a compact swiper provided FREE with your enrollment.
- Transactions are made over the internet so that a dedicated phone line is not required.
- Card transactions may be entered for pay-at-the-time or at the Patient Payments Screen.
- Those brands of cards accepted by the office can be displayed on the bill.
- Cards not accepted by the office will be rejected by TheraManager before being transacted.
- Individual credit card information may be optionally remembered but card numbers apart from the last 4 digits are always hidden.
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| Financial Reports Keep Track of Your Business, Large or Small |
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Multiple reports to track payments and receivables by month, outstanding balances, income and expenses etc. |
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